Terms and Conditions
GO2 Experiences Limited - UK Leisure Bookings Terms & Conditions
These are our UK Leisure Terms & Conditions for booking Celebrations, Experience Days, Stag, Hen, Groups, Family and Couples taking place within the UK.
We are GO2 Experiences Ltd. References to "Organiser" means the person who makes the booking on your behalf and who will be our point of contact (and any substitute for that person). "You", "your", “Client” “Lead Person” and ‘party’ in these booking terms means all persons (or any of them including the Organiser) named on the booking (and persons added or substituted at a later date). "We", "us" and "our" means GO2 Experiences Ltd.
As a tour operator we are required to have terms and conditions, these protect us as well as you, therefore please read these carefully. If we didn't have them we wouldn't be acting professionally, so it's important and beneficial.
You must be 18 years old at the time of booking and possess the legal capacity and authority to act and travel as the lead name on the booking. We will only deal with the lead name / organiser on the booking in all correspondence.
In these terms, a ‘package’ has the same meaning as in the Package Travel and Linked Travel Arrangements 2018. Please note that bookings of single activities are not a package, and nor are multiple activity bookings where each activity is individually less than 24 hours in duration or where each element is the same type of travel service (eg multiple bookings of different activities).
1. Our Agreement
These booking conditions apply to bookings made for activities taking place in the UK. Please check all details on the confirmation form (or any other document issued) immediately on receipt; and sign and return a copy of it to us. It may not be possible to make changes to your arrangements later so you should notify us of any inaccuracies in any documentation within ten days of our sending it out. It may harm your rights if you don’t. Please note that a failure to return a signed copy of the confirmation form will not prevent a contract from coming into existence between us as outlined above. By making a booking, you agree to be bound by all of it.
The suppliers whose services make up your arrangements make those supplies in accordance with their own terms and conditions which will also form part of your agreement with us. Some of these terms and conditions may limit or exclude the supplier's liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from ourselves or the supplier concerned.
2. Key terms of our agreement
1. You will enter into a binding contract with us when we confirm to you that your event is booked in a confirmation email. If you then cancel your arrangements, you will be required to pay cancellation charges. Initially this will be the deposit you paid to secure your arrangements, but after you’ve paid the balance of the price of your arrangements, there will be no refunds for cancellations;
2. You can make changes to your confirmed arrangements in certain circumstances
3. We may make changes to and cancel your confirmed arrangements
4. Some of our arrangements involve physical exertion and/or risk
5. We are responsible for making sure your confirmed package arrangements are not performed negligently but there are some limits on and exceptions to this, and you must always report any dissatisfaction to us as soon as you can.
6. When you pay your deposit, you agree that we may automatically collect the final balance and any final adjustment for your share of the arrangements from the last card that you used with us. If you have paid another guest’s deposit, then you are committed to also pay that guest’s balance and any subsequent adjustment. Accuracy of information and booking errors
3. Accuracy of information and booking errors
We endeavour to ensure the accuracy of all the information and prices in our advertising material. However, occasionally changes and errors do arise and we reserve the right to correct them in such circumstances. You must check the current price and all other information relating to the arrangements that you wish to book before your booking is confirmed. We will not be liable for booking errors which are attributable to you or which are caused by unavoidable and extraordinary circumstances as described in clause 20.
All website descriptions are made in good faith and every care is taken to ensure their accuracy. However, errors may occasionally occur. We cannot accept any liability for any errors or omissions except where these have arisen due to our negligence or that of any our employees (as long as they were acting in the course of their employment at the time). While we provide product images to give a close representation of the product, we reserve the right to use images that may not be of the exact product itself.
Please note: most daytime activities and experience days take place at outdoor activity centres, which by their nature are not usually located in city centres/urban areas. Breaks/events advertised and sold by us as taking place in or to any particular city/town may include activities in locations that we consider to be within a reasonable distance from your accommodation and/or that city/town. As a general guide, we would consider a reasonable distance to be approximately 30 miles although this may be more for some exclusive activities. It is your responsibility to ensure that you have adequate time and suitable transport to get between your chosen activities.
4. The Organiser
The Organiser is the lead person making the booking for themselves or part of a group/party. Whether you choose to have the Organiser make all payments on behalf of your party or if you choose to pay individually, you accept that the Organiser has the authority to deal with us on your behalf but we may act on the instructions of individual members of the party if we consider it necessary. If for any reason there is a change in the Organiser, you should notify us in writing immediately. The Organiser must be authorised to make the booking on the basis of these terms and conditions by all persons on the booking and their parent or guardian for all party members who are under 18 when the booking is made. We can only accept bookings if the Organiser is a minimum of 18 years old. Each individual member of the party will be liable for payment of amounts due in relation to their individual booking. Additionally (at our option) the Organiser will be liable for payment of all amounts due in relation to the whole booking.
5. Making a Booking
Please note: Checking availability on the website or over the telephone does not constitute a confirmation of the booking and although we endeavour to be as accurate as possible with our pricing, we reserve the right to change our prices at any point without prior notice. This may be due to a number of common reasons for example, supplier or hotelier change or hotelier rates have increased due to limited availability.
When you ask us to make your booking, the Organiser will make a non-refundable, non-transferable deposit or full payment as applicable. At this point we will then confirm your booking by sending you a confirmation email at which point a binding contract between you and us will come into existence. Once a binding contract is in place, we will indicate the time the Organiser has to invite guests and for them to pay through your dedicated customer’s area subject to the payment terms in the clause below.
Please check all details on the itinerary in your customer’s area immediately on receipt of your confirmation email. It may not be possible to make changes to your arrangements later so you should notify us of any inaccuracies as soon as possible after confirmation. It may harm your rights if you don’t.
6. Payments of Amounts Due
All bookings are confirmed in writing within 24 hours from paying your deposit, with the exception of weekends and bank holidays. If any of the elements booked online are no longer available GO2 Experiences will propose alternative options and if none of them are suitable for you, you will be entitled to your deposit back without charge.
When we confirm the booking, the Organisers and the rest of the parties deposits will be non-refundable, non-transferable, or the full balance of the cost of the arrangements if you are booking within 42 days / 6 weeks of the departure date. Following confirmation of the booking, all invited guests must also pay a non-refundable, non-transferable deposit within 14 days of the confirmed booking with the lead person/organiser (or full balance of the cost of the arrangements if there are less than 42 days / 6 weeks until you are due to depart). If guests have agreed to attend the event but have not paid the deposit (or balance) by the deposit due date (or balance due date) they will be automatically cancelled from the booking at no charge shortly after the applicable due date.
Updating your card details
You may update your card details at any time. When updating your card details we will make a £1 payment and immediate £1 refund in order for us to capture the card details and use in your next automatic transaction with us.
The balance of the cost of your Arrangements must be paid no less than 42 days / 6 weeks prior to departure and will be automatically collected from the card details you last used with us or from the card details you have subsequently updated with us. Please note that if you have paid another guest’s deposit, then you are committed to also pay that guest’s balance and any subsequent adjustment.
We will try to automatically deduct the balance from the latest card details you have registered with us. Should your balance payment be declined you will be invited to log in and pay manually. If your final balance has not been paid within 3 days of the balance due date, then we will automatically cancel you from the event and you will forego your non-refundable, non-transferable deposit.
Payment can be made by any major prepay, credit or debit card or through an electronic payment account as explained on the order form. Payment made by Debit or Credit Card via Secure Trading are fee free and attract no surcharge. By placing an order, you consent to payment being charged to your prepay/debit/credit account or electronic payment account as provided on the order form. Payment will be debited and cleared from your account before the provision of the arrangements to you.
When you pay for your order by card, we carry out certain checks which include obtaining authorisation from your card issuer to ensure you have adequate funds and for security reasons. This may involve validating your name, address and other personal information supplied by you during the order process against appropriate third party databases including the card issuer, registered credit reference agencies and fraud prevention agencies. By accepting these conditions you:
1. Undertake that all the details you provide to us are correct and that the payment card you are using is your own or you have authority to use someone else's, and that there are sufficient funds to cover the cost of the arrangements booked
2. Undertake that any and all arrangements booked by you are for your own private or domestic use only and not for resale
3. Authorise us to transmit the payment and delivery information provided by you during the order process (included any updated information) for the purpose of obtaining authorisation from your card issuer to ensure you have adequate funds, to authenticate your identity, to validate your payment card and for other security reasons, such as fraud prevention
4. We shall contact you should any problems occur with the authorisation of your payment card
5. We will take all reasonable care, in so far as it is in our power to do so, to keep the details of your order and payment secure, but in the absence of negligence on our part, we cannot be held liable for any loss you may suffer if a third party procures unauthorised access to any data you provide when accessing or ordering from our website
Monies paid to us as part of a ‘package’ are held in a separate HSBC Client Account until after you have participated with your arrangements or until the services that provide your arrangements have been paid in advance.
In these terms, a ‘package’ has the same meaning as in the Package Travel and Linked Travel Arrangements 2018. Please note that bookings of single activities are not a package, and nor are multiple activity bookings where each activity is individually less than 24 hours in duration or where each element is the same type of travel service (eg multiple bookings of different activities).
There may be circumstances where your itinerary or the party size changes after all group members have paid the balance. This could give rise to an extra cost or refund which we call the “adjustment”.
We will automatically attempt to deduct or make a refund to the latest card details you have registered with us for the “adjustment” at a time after the balance due date that will be made clear to you in your customer area. We will also notify you by email at least 24 hours before we credit or debit your card if an adjustment has arisen. If we are unable to debit your card, we will notify you by email and you will be invited to log in and pay the “adjustment” manually.
9. Insurance & Disclaimers
GO2 Experiences considers it essential that all clients booking an event or experience with us have adequate insurance. Please note that it is the Client's express responsibility to ensure that cover matches their requirements. On the Client's acceptance and confirmation of their Booking, GO2 Experiences are entitled to assume that the Client is fully aware of their responsibility and their insurance policy (and those of the Booking Party) fully, adequately and appropriately covers all the activities, accommodation, travel, services and events within and associated to the Booking. Such insurance as a minimum must cover your losses sustained as a result of cancellation, medical issues, and repatriation in the event of accident or illness. Details of a policy suitable to cover your arrangements are available by contacting the Post Office. If you choose to travel without adequate insurance cover, we will not be liable for any of your losses arising, in respect of which insurance cover would otherwise have been available. GO2 Experiences are entitled to assume that the Client is comfortable with their responsibilities, aware of the implications of insurance cover and fully satisfied with their own arrangements.
Due to the nature of extreme activities, occasionally clients may be required to acknowledge and agree to local disclaimers (which may include health disclosures) prior to proceeding with elements of their Booking/Event or Experiences, these disclaimers serve to highlight the risks associated with the activity in question; on acknowledgement of the disclaimer members of the Booking Party will consciously proceed fully aware of the safety, security, comfort and insurance implications of that activity. Clients and any members of the Booking Party will be responsible for appreciating whether or not their personal insurance cover is appropriate.
Given an onsite review of any previously unseen disclaimer (and thereafter relative consideration of the activity, environment, premises, personnel, safety, etc), if any Clients or member of a Booking Party elects not to proceed GO2 Experiences will reimburse that member to the value of the individual net cost expense of that element of the Booking/Event or Experiences, provided the client or booking party member obtains written confirmation of non-procedure from the Supplier which must be forwarded in writing to GO2 Experiences within 14 days of receipt of the written confirmation from the Supplier.
Whilst GO2 Experiences will endeavour to provide as much advance information as reasonably possible, GO2 Experiences will defer to the protection of any disclaimers. Should any assistance be required post disclaimer, GO2 Experiences will endeavour to assist in support solutions, the level of support may be limited to the local services and levels of compensation will be relative to the local delivery of the Booking/Event or Experiences.
10. Special requests
Special requests relating to your arrangements must be advised to us at the time of booking and confirmed to us in writing. Whilst we will try to meet or arrange your reasonable special requests, we cannot guarantee that they will be fulfilled. If we are able to specifically confirm a special request or requirement, we will do so on our confirmation but where requests or requirements have not been so confirmed in writing on our confirmation, a failure to meet them will not be a breach of contract on our part.
11. Hazardous activities, health, disabilities and medical problems
Some of the activities and events we offer are by their nature inherently dangerous and on the day of the event some suppliers may require you to sign a disclaimer or acknowledgement of the risks involved (copies are available on request). By participating in these events, you assume the inherent risks involved. We cannot be responsible for any injury or loss suffered by you other than as expressly set out in these terms and conditions. You must ensure you have personal travel insurance which covers such activities and events - see clause 9.
Some of the events or activities you may book require a good level of fitness, strength and endurance. It is your responsibility to ensure that you have the appropriate level. We will give you general information about whether your arrangements are suitable for persons with reduced mobility but many events are not recommended for those with any disability, illness or infirmity. If you have an existing medical condition, allergies or disability which may affect your arrangements you must let us know the details before you make your booking. If in our reasonable opinion, your chosen arrangements are not suitable for you taking into account your medical condition or disability or you are not being accompanied by someone who can provide all the assistance you may reasonably require where it is reasonable for us to require this we will advise the applicable supplier(s) who can instruct us to refuse to accept the booking. If we find out after you have made the booking that you have an existing medical condition or disability and you are not being accompanied by someone who can provide all the assistance you may reasonably require as referred to above and you have failed to give us this information at the time of booking, we may cancel your booking and impose the cancellation charges as set out in clause 13 where in our reasonable opinion, the confirmed arrangements are not suitable.
12. The price you pay
We reserve the right to amend the price of unsold arrangements at any time and correct errors in the prices of confirmed arrangements. Once you have made a booking then subject to other clauses in these terms and conditions, the price will not change. However, we may change the price where there has been a change to the details of the original booking that affects its overall price. Please note that some accommodation providers charge a security deposit. This is beyond our control and non-negotiable.
13. Changes and cancellations by you
If you wish to make any changes to your arrangements after they have been confirmed, including if you wish to cancel all or some of them, you must inform us in writing as soon as possible. Your notice requesting a change or cancellation will only take effect when it is received in writing by us at our offices and will be effective from the date on which we receive it. We can’t guarantee that changes can be met, although we will do our best to assist. Since we incur costs in cancelling or changing your arrangements, all such changes and cancellations will be subject to the charges set out below. Where we are unable to assist with making a requested change, and you do not wish to proceed with the original booking we will treat this as a cancellation by you.
If your arrangements are a package and if any member of your party is prevented from travelling, that person(s) may transfer their place to someone else (introduced by you and satisfying all the conditions applicable to the arrangements, including an agreement to these booking conditions) providing we are notified in writing not less than seven days before departure and meet all costs and charges incurred by us and/or incurred or imposed by us or any of our suppliers. Both you and the person to whom you would like to transfer your arrangements shall be jointly and severally liable for the payment of any balance due and for any additional fees, charges or other costs arising from the transfer. If you are unable to find a replacement, cancellation charges as set out below will apply in order to cover our estimated costs. Otherwise, no refunds will be given for passengers not travelling or for unused services.
You may cancel any package arrangements prior to their commencement (following the process outlined above) in the event that i) circumstances amounting to unavoidable and extraordinary circumstances are occurring at the place where your arrangements are due to be performed or its immediate vicinity ii) those circumstances make it impossible to travel safely to the travel destination; iii) the performance of your arrangements will be significantly affected by those unavoidable and extraordinary circumstances and iii) the Foreign and Commonwealth Office advises against travel to your destination or its immediate vicinity. In this event, you will receive a refund without undue delay of any payments made but this the maximum extent of our liability and we regret we cannot pay you compensation or meet any other expenses or losses you may incur as a result.
14. Charges in the event of a cancellation
- In the event of a cancellation, you will have to pay the applicable cancellation charges up to the maximum shown below (The cancellation charge detailed is calculated on the basis of the total cost payable by the person(s) cancelling excluding insurance premiums and amendment charges which are not refundable in the event of the person(s) to whom they apply cancelling):
- If more than 42 days / 6 weeks before the date of your arrangements, the amount you must pay to us or the supplier(s) is the deposit unless you have made within the monthly plan will be refunded minus 10% admin charges
- If less than 42 days / 6 weeks before the date of your arrangements, the amount you must pay to us or the supplier(s) is 100% of the total cost of the arrangements
If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges. We will deduct the cancellation charge(s) from any monies you have already paid to us.
15. Charges in the event of a change
In the event we can meet your requested change, we will not make a charge if we are notified more than 42 days prior to departure but any additional payments paid within the monthly plan will be refunded to you minus 10% bank/admin charges. Also note that amends to the group size may affect other factors such as single room supplements at hotels etc. Otherwise, we will apply any applicable rate changes or extra costs incurred as well as any costs incurred by ourselves and any costs or charges incurred or imposed by any of our suppliers.
Note: Certain arrangements may not be amended after they have been confirmed and any alteration or cancellation could incur a charge of up to 100% of that part of the arrangements in addition to the charges above.
Where any change or cancellation reduces the number of full paying party members below the number on which the price, number of free places and/ or any concessions agreed for your booking were based, suppliers may need to amend their pricing. We will notify you if that is the case.
16. Changes and cancellations by us
Where we refer to a ‘price reduction’ in this clause, we mean that we will give you an appropriate reduction in the price you paid for the arrangements affected for any period during which there was lack of conformity, (unless that lack of conformity is attributable to you). Where we refer to ‘compensation’, we will pay you appropriate compensation without undue delay for any damage which you sustain as a result of any lack of conformity subject to the limitations and exclusions in section B of clause 23.
17. Pre-departure changes and cancellations
Because we plan your arrangements many months in advance, in some circumstances we must reserve the right to make changes to them and cancel them.
Most changes will be insignificant. For example: a change in the timing of your confirmed activity(ies); a change in the venue at which any activity you have booked is to take place (where the activity itself has not changed); or a change of accommodation to accommodation of the same or higher standard within the same destination city. If we make an insignificant change to the main characteristics of your arrangements, we will try to notify the change to you as soon as reasonably possible before your departure, but we will not notify you about any other insignificant change.
Occasionally we may have to make a significant change to your confirmed arrangements and if that is the case, we will seek your agreement to do so. A significant change is one where we or our suppliers significantly alter any of the main characteristics of your arrangements. If we have to make a significant change or cancel, we will contact you as soon as possible and if there is time to do so before departure, we will offer you the choice of:
i) (for significant changes) agreeing to the changed arrangements,
ii) accepting the cancellation or terminating the contract between us and receiving a refund (without undue delay) of all monies paid; or
iii) accepting an offer of alternative arrangements of comparable standard from us, if available.
In the event that any proposed change or alternative results in a reduction or increase in the price you have agreed to pay, we will also notify you of any refund or additional amount due. You must notify us of your choice within 7 days of our offer. If you fail to do so, we will contact you again, re-iterating the above choices and sums payable or refundable and if you again fail to respond within 7 days, we may terminate the contract and refund all payments made by you without undue delay.
Where you have booked a package and you choose option ii) above, subject to the following exceptions as well as the limitations and exclusions in section B of clause 23, we will where appropriate pay you reasonable compensation The compensation that we offer does not exclude you from claiming more if you are entitled to do so. We will not pay you compensation where:- i) we make a significant change or cancel before you have paid the final balance of the cost of your arrangements;
ii) we make a significant change or cancel as a result of unavoidable and extraordinary circumstances as set out in clause 20;
iii) where you choose options i) or iii) above
We will not make a price reduction or pay you compensation; and the above options will not be available where:
i) we make an insignificant change;
ii) we cancel as a result of any failure by you (including a failure to make payment in accordance with these terms);
iii) where the change(s) or cancellation by us arises out of alterations to the confirmed booking requested
18. Changes and cancellations after departure
If we become unable to provide a significant proportion of your arrangements after you have departed, we will try to offer you suitable alternative arrangements of, where possible, equivalent or higher quality than those specified in the contract. If the alternative arrangements we make are of a lower quality than those you originally booked, we will make a price reduction. You may reject the proposed alternative arrangements only if they are not comparable to what we originally promised to provide or if the price reduction we offer is inadequate. Where we are unable to make suitable alternative arrangements or you reject the proposed alternative arrangements in line with this clause, where appropriate and only where you have booked a package, we will pay you compensation subject to section B of clause 23.
19. Weather Conditions
Unfortunately, there is always the risk that you may be unable to take part in weather dependent activities due to poor weather. If this occurs, you will not be entitled to change or cancel your arrangements without paying ours or the suppliers’ normal charges. You will not be entitled to the options set out above. We will assist you to find alternative activities or arrangements but please bear in mind that these may only be available at an additional charge to you.
The above sets out the maximum extent of our liability for changes and cancellations and we regret we cannot meet any other expenses or losses you may incur as a result of any change or cancellation.
20. Unavoidable and extraordinary circumstances
Except where otherwise expressly stated in these booking conditions we will not be liable or pay you compensation if our contractual obligations to you are affected by unavoidable and extraordinary circumstances which we or the supplier(s) of the service(s) in question could not avoid even taking all reasonable measures. These events can include, but are not limited to war, threat of war, civil strife terrorist activity and its consequences or the threat of such activity, riot, the act of any government or other national or local authority including port or river authorities, industrial dispute, lock closure, natural or nuclear disaster, fire, chemical or biological disaster and adverse weather, sea, ice and river conditions and all similar events outside our or the supplier(s) control. Advice from the Foreign Office to avoid or leave a particular country may constitute unavoidable and extraordinary circumstances.
If there are any complaints about the Booking these must be communicated immediately to GO2 Experiences or its Suppliers (eg your hotelier) who will endeavour to put things right to avoid it from ruining any part of the Booking. It is strongly recommended that you communicate any complaint directly to the Supplier of the services whilst at the location as well as to our representative, in the case of GO2 Experiences by telephone during stated business hours Mon-Sat to 0115 9415282 or out of hours support number supplied, without delay. Please be aware if you fail to follow this simple procedure we will have been deprived of the opportunity to investigate and rectify your complaint whilst you were at the resort / on location and this may affect your rights under this contract. For the absence of doubt any failure to so report such complaints immediately is likely to be deemed to be a failure on the part of the Client / Booking Party to mitigate its losses and GO2 Experiences will not consider itself liable for those complaints.
If the matter is still not resolved after completion of the Booking, the Organiser must inform their Event Planner on return so that an online complaint form can be generated for completion in the My Account Area. A detailed description of the complaint will need to be provided, accompanied by any supporting evidence. If, after this time, you still feel the matter has not been resolved satisfactorily and you wish to escalate the complaint, you will need to write in to our Customer Services Department at GO2 Experiences Ltd, 10 Sherwood Rise, Lancaster House, Nottingham, NG5 3GQ within 28 days of completion of the Booking (this cannot be emailed). The submission must include your booking reference, as well as a written report / assessment specifying any perceived failure at the place where the Booking is supplied, along with any accompanying documentary evidence. Please keep your letter concise and to the point. Client accepts a 28-day period for satisfactory negotiation of any disputes prior to proceeding with and or advising any external representation.
All communication relating to any complaint must be dealt with by the Organiser / Lead Person. No other party has authority to deal with any complaints or matter relating to the booking other than the Organiser / Lead Person, and all communications by GO2 Experiences relating to that complaint that be communicated solely to the Organiser / Lead Person.
Mediation - if a dispute arises the parties will attempt to resolve it by discussion, negotiation and mediation prior to commencing legal proceedings.
We would respectfully request any written communications to be sent by recorded post.
22. Your behaviour
Rude and aggressive behaviour towards any GO2 Experiences Limited employee or Supplier will not be tolerated and may result in package cancellation.
If in our reasonable belief or opinion or in the reasonable belief or opinion of any person in authority, your behaviour is jeopardising the safety of people or property; or is causing or is likely to cause distress, danger, damage or annoyance to any third party or property, or to cause a delay or diversion to transportation, we reserve the right to terminate your arrangements immediately. In the event of such termination our responsibilities to you will cease and you will be required to leave your accommodation or other service immediately. We will have no further obligations to you and will not meet any expenses, costs or losses incurred as a result. You may also be required to pay for loss and/or damage caused by your actions directly to the applicable supplier prior to departure from the service. If you fail to do so, you will be responsible for meeting any claims and costs subsequently made against us as a result. In the case of insufficient deposit/bond/guarantee the Client will be pursued for recovery of the full amount and any expenses incurred, including time and administration, in pursuing recovery. In the instances of any damage or payment obligations GO2 Experiences Limited will forward all Client details to any relevant Supplier for direct contact.
You agree to ensure that all members of the party comply with all timetables of the events. Failure to keep to the timetables may result in either discontinuation of the event or cancellation of the said event. We will not be liable for any refund, compensation or any costs that may be incurred by you.
You agree to ensure that all members of the party act at all times in a safe responsible manner and comply with all safety procedures, listen and be present at all safety and information briefings which are relevant to the arrangements booked, make supervisors or any persons in authority immediately aware of any equipment or site deficiencies or concerns, dress suitably for any event as advised by any supplier(s) and observe and obey all laws, requests, conditions of use and other requirements of any supplier(s), including accommodation and entertainment venues. Many events and activities require a high level of concentration and the use of alcohol or drugs or being under the influence of alcohol or drugs whilst participating in such events is strictly forbidden. If you or any member of your party have, in the reasonable opinion of any supplier(s), been using drink or drugs or fail to act in a safe responsible manner, they reserve the right to cancel your participation forthwith. In this event we will not be liable to pay you any refund, compensation or any costs / expenses incurred by you.
Failure of the Client / Booking Party to quickly and fully settle outstanding expenses may result in criminal charges being brought against the Client / Booking Party by the Supplier and or GO2 Experiences Limited, and or any external organisation for the purpose of pursuing these damages.
If the Client / Booking Party behave in such a way resulting in a Supplier's relationship with GO2 Experiences Limited being terminated, Clients will be pursued for compensation by GO2 Experiences Limited for a minimum of £5000 per Supplier.
23. Our responsibilities
Where we refer to a ‘price reduction’ in this clause, we mean that we will give you an appropriate reduction in the price you paid for the arrangements affected for any period during which there was lack of conformity, (unless that lack of conformity is attributable to you). Where we refer to ‘compensation’, we will pay you appropriate compensation without undue delay for any damage which you sustain as a result of any lack of conformity subject to the limitations and exclusions in section B of this clause.
A) Our responsibilities differ according to what you have booked:
In relation to bookings of Packages: We accept responsibility as an “organiser” under the Package Travel and Linked Travel Arrangements Regulations 2018. Subject to these booking conditions, if we fail to arrange or perform your package arrangements in accordance with our agreement, we will remedy any resulting lack of conformity. If that is impossible or entails disproportionate costs (taking into account the extent of the lack of conformity and the value of the arrangements affected), we will instead pay you reasonable compensation subject to clause B of this clause. Please note that it is your responsibility to show that we or our supplier(s) have been negligent in performing or arranging the package arrangements if you wish to make a claim against us.
In relation to all other bookings: We have a duty to select the suppliers of the services making up your booking with us using reasonable skill and care. Except as stated otherwise in these terms, we have no liability to you for the actual provision of the services, except in cases where it is proved that we have breached that duty and damage to you has been caused. Therefore, providing we have selected the suppliers using reasonable care and skill, we will have no liability to you for anything that happens during the service in question or any acts or omissions of the supplier, its employees or agents.
Please note that it is a condition of our acceptance of the responsibility above that you inform us and the supplier(s) concerned without undue delay of the lack of conformity you perceive; and allow us a reasonable period in which to remedy it. Please contact our local representative.
B) Limitations of responsibility
In these terms and conditions, our responsibilities are limited, and duty to pay compensation is limited as follows:-
We will not be responsible, make a price reduction or pay you compensation for any lack of conformity injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:- (a) the act(s) and/or omission(s) of the person(s) affected; (b) the act(s) and/or omission(s) of a third party unconnected with the provision of your arrangements and which were unforeseeable or unavoidable; or (c) Unavoidable and extraordinary circumstances as set out in clause 20.
We will not be responsible, make a price reduction or pay compensation:- a) for services or facilities which do not form part of our agreement or where they are not advertised by us. For example any excursion you book while away, or any service or facility which your hotel or any other supplier agrees to provide for you.
b) for any damage, loss or expense or other sum(s) of any description which on the basis of the information given to us by you concerning your arrangements prior to them being confirmed, we could not have foreseen you would suffer or incur if we breached our contract with you; or that relate to any business.
Any price reduction or compensation that is payable will be calculated taking into consideration all relevant factors for example (but not limited to):- (a) whether or not you have followed the complaints and notifications procedure as described in these conditions. It is a condition of our acceptance of liability under this clause that you notify any claim to ourselves and our supplier(s) strictly in accordance with the complaints procedure set out in these conditions.
(b) the extent to which ours or our employees’ or suppliers’ negligence affected the overall enjoyment of your arrangements.
(c) deduction that we must make to take account of any money which you have received or are entitled to receive from any transport provider or hotelier for the complaint or claim in question.
(Please also note that where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to ourselves or our insurers any rights they may have to pursue any third party and must provide ourselves and our insurers with all assistance we may reasonably require.)
Luggage or personal possessions and money
The maximum amount we will have to pay you in respect of any claim for loss of and/or damage to any luggage or personal possessions or money is an amount equivalent to the excess on your insurance policy which applies to this type of loss per person in total because you are assumed to have adequate insurance in place to cover any losses of this kind.
Claims covered by the Paris Convention
We rely on the terms and conditions contained in the Paris Convention (with respect to hotel arrangements).
Any other claims which don’t involve injury, illness, death or damage caused by us or our suppliers intentionally or negligently; or other liability that can’t be limited by law
If you have booked a package, the maximum amount we will have to pay you in respect of all such claims is three times the price paid by or on behalf of the person(s) affected in total. In respect of all other arrangements, the maximum amount we will have to pay you in respect of all such claims is twice the price paid by or on behalf of the person(s) affected in total. These maximum amounts will only be payable where everything has gone wrong and you or your party has not received any benefit at all from your arrangements.
Assistance to those on a package in the event of difficulty or unavoidable and extraordinary circumstances
Where you have booked a package, we will provide appropriate assistance without undue delay in the event that you experience difficulty. Such assistance will extend to providing appropriate information on health services, local authorities and consular assistance; and helping you to make distance communications and to find alternative travel arrangements. We will charge a reasonable fee for such assistance if the difficulty is caused by you intentionally or as a result of your act or omission. In the event such assistance is needed please contact our local representative
24. General terms
a) The Client recognises that GO2 Experiences Ltd is an independent contractor and not the servant or agent of the Client.
b) Oral advice & draft deliverables - you may only rely on our final written deliverables and not on oral advice or draft deliverables. If you wish to rely on something we have said to you, please let us know so that we can prepare a written deliverable on which you can rely.
c) If any of these terms or conditions are unenforceable for any reason, but would be enforceable if some of its wording were deleted or amended, it shall apply with such deletions or amendments as are necessary to make it enforceable.
d) No amendment or variation to the contract or conditions shall be effective unless in writing and signed by or on behalf of both parties.
e) No claims against individuals - should you have cause to, unless otherwise agreed in writing you agree to bring any claim (including one in negligence) in connection with the booking event / experience only against GO2 Experiences Ltd and not against any individual within GO2 Experiences Ltd.
f) The Booking and any contract between the Client and GO2 Experiences Ltd and any dispute arising from it, whether contractual or non-contractual, will be construed and governed by English law and be subject to the jurisdiction of the English courts, you may however, choose the law and jurisdiction of Scotland or Northern Ireland if you were residentially based there at the time of booking and wish to do so.
g) Entire agreement - The Contract forms the entire agreement between the parties in relation to the services. It supersedes any earlier contracts, agreements, representations or discussions in place. No party is liable to pay any other party (whether for negligence or otherwise) for a representation that is not in the agreement.
h) Rights of third parties - a person or representative who is not party to the agreement has no rights under the Contracts (Rights of Third Parties) Act 1999 (as may be amended) to enforce any terms of the agreement.
25. Additional Self-catering terms
a) Deposit / Payment is non-refundable and non-transferable in any circumstances, so please only book if you are absolutely sure.
b) The Client will be responsible for all damages / breakages and loss to property and these must be reported immediately and any associated bill must be paid immediately, onsite and directly to the Supplier.
c) If additional cleaning is required after vacating the premises the Client will be required to pay for that cleaning charge before leaving the premises directly to the Supplier. If the Client fails to pay, you will be charged a minimum of £10 for every day the cleaning bill remains unpaid.
d) If the state of or damage to the property is to such an extent that the property cannot be let the Client will have to cover the cost of lost bookings. If necessary the Client will also have to cover the cost of alternate accommodation for guests that would have been staying in the property.
26. Online client area “My Account” terms & conditions
a) Organiser - Event Deposit - The option to pay a variable non-refundable event deposit is given to all Organisers in order to validate a booking with us, the event deposit amount (which serves as confirmation of the event) will be notified to the Organiser at the time of booking. The time limit in which you have to pay the full balance of your event is variable and will be notified to you at the time of booking.
b) Guests - Individual Deposits - In addition to the Organiser, guests and or additional group members are also given the option to pay a variable non-refundable deposit (eg £25 per person) to validate their own place on the event within 14 days of the initial event deposit.
c) If the Client and/or guests opt to make payments by instalments (to the extent that payment by instalment is permitted), all instalment payments are subject to the cancellation period and charges outlined in clause 14 and 15.
d) Guest Management - It is the Organiser’s / Lead Persons responsibility to ensure that guests are aware of their payment requirements.
e) Balance Payments - Please note balance payments for all guests / group members including the Organiser are required a minimum of 42* days / 6 weeks in advance of the first date of their event. Failure to pay the outstanding balance will result in automatic cancellation of the guest's place and their deposit is forfeited. (*Variations may apply and will be advised in writing at the time of booking.)
f) Cancellations - Please note we reserve the right to cancel your event and retain your deposit if you fail to pay the full balance by the date notified to you at the time of booking.
g) Group Size Implications - Please note that should the group not meet the minimum group size required to run the event then it may be treated as cancelled. (So make sure you reach minimum numbers or if you are struggling cancel at least 42 days in advance).
h) Late Bookings (42 days or less) - In the case of late bookings, i.e. within 6 weeks / 42 days of the first date of the event full balance will be required for the whole event and no deposit arrangements will be applicable.
i) Customer Service - If any of the above is unclear or you wish to discuss further please do not hesitate to contact us on 0115 9415282.
27. Fancy Dress & Party Items
Our venues do and can change their fancy dress policies at any time. We recommend that all our clients contact the venues they are visiting prior to purchasing fancy dress items to gain approval and to avoid disappointment. We cannot be held liable or responsible for venues asking clients / party groups to remove their items or not being allowed into a venue for reasons of fancy dress / party items.
28. Booking and event with ‘complimentary’ extras and up-grades
Complimentary extras and / or upgrades, if detailed on your booking form and / or proposals are offered to you for free. Our venues have the right to withdraw the complimentary element/s at any time and not replace them. Due to them being offered with zero payment, refunds are therefore not valid. If for any reason you do not receive your complimentary element/s during your event, please speak to the venue during your event who will be happy to assist you. These cannot be offered at a later date and due to them being offered with zero payment, refunds after the event are therefore not valid.